The data protection information for the website www.reederverband.de can be found below.
The data controller for data processing via the designated website is:
Our data protection officer is
Shared IT Professional GmbH & Co KG
For the assertion of rights within the framework of data protection or for questions regarding the use, collection or processing of your personal data, please contact: firstname.lastname@example.org.
Security and protection of your personal data
We consider it our primary responsibility to maintain the confidentiality of the personal information you provide to us and to protect it from unauthorised access.
As a company under private law, we are subject to the provisions of the European General Data Protection Regulation (GDPR) and the regulations of the Federal Data Protection Act (BDSG). We have taken technical and organisational measures to ensure that the regulations on data protection are observed both by us and by our external service providers.
The legislator requires that personal data are processed in a lawful manner, in good faith and in a way that is comprehensible to the data subject ("lawfulness, processing in good faith, transparency"). To ensure this, we inform you about the individual legal definitions that are also used in this data protection notice:
1. personal data
"Personal data" means any information relating to an identified or identifiable natural person (hereinafter "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
"Processing" means any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organisation, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
3. restriction of processing
"Restriction of processing" means the marking of stored personal data with the aim of limiting their future processing.
"Profiling" means any automated processing of personal data which consists in using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or change of location.
"Pseudonymisation" means the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures which ensure that the personal data cannot be attributed to an identified or identifiable natural person.
6. file system
"File system" means any structured collection of personal data accessible according to specified criteria, whether such collection is maintained in a centralised, decentralised or functional or geographical manner.
7. responsible person
"Controller" means a natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data.
8. order processor
"Processor" means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the Controller.
'recipient' means a natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether or not a third party. However, public authorities that may receive personal data in the context of a specific investigative task under Union or Member State law shall not be considered as recipients and the processing of such data by those authorities shall be carried out in accordance with the applicable data protection rules, in accordance with the purposes of the processing.
10. third party
"Third party" means a natural or legal person, public authority, agency or other body, other than the data subject, the controller, the processor and the persons authorised to process the personal data under the direct responsibility of the controller or the processor.
Consent" of the data subject means any freely given specific, informed and unambiguous indication of his or her wishes in the form of a statement or other unambiguous affirmative act by which the data subject signifies his or her agreement to personal data relating to him or her being processed.
Lawfulness of the processing
The processing of personal data is only lawful if there is a legal basis for the processing. Pursuant to Art. 6 para. 1 lit. a) - f) GDPR, the legal basis for processing may be in particular:
- The data subject has given consent to the processing of personal data concerning him or her for one or more specific purposes;
- the processing is necessary for the performance of a contract to which the data subject is party or for the implementation of pre-contractual measures taken at the data subject's request;
- processing is necessary for compliance with a legal obligation to which the controller is subject;
- the processing is necessary in order to protect the vital interests of the data subject or of another natural person;
- processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
- processing is necessary for the purposes of the legitimate interests of the controller or of a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require the protection of personal data, in particular where the data subject is a child.
If food intolerances and thus health data within the meaning of Article 9 (1) of the GDPR are asked for face-to-face events with catering, the data entered by the participant will be used exclusively for the purpose and for the duration of the catering during the respective event. The consent of the participants and thus Article 6 (1)(a) in conjunction with Article 9 (2)(a) of the GDPR forms the necessary legal basis for data processing. The data will be irretrievably deleted by us no later than seven days after the event date. You have the right to withdraw your consent at any time.
Information on the collection of personal data
In the following, we inform you about the collection of personal data when using our website. Personal data are e.g. name, address, e-mail addresses, user behaviour.
Collection of personal data when visiting our website
In the case of mere informational use of the website, i.e. if you do not register or otherwise transmit information to us, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure its stability and security:
After a technical evaluation, this data is deleted immediately. In accordance with Art. 6 para. 1 lit. f) GDPR this data collection serves to protect our legitimate interests in the correct presentation of our website offering, which outweigh our interests in the context of a balancing of interests, as well as compliance with the EU General Data Protection Regulation in terms of security and confidentiality.
When contacting us by e-mail or via the contact form, the data you provide will be stored by us to the extent visible there in order to process your request. We delete the data accruing in this context after the storage is no longer necessary, e.g. when your request has been dealt with. Otherwise, processing will be restricted if there are legal obligations to retain data. In the event of a contract being initiated from the contact, we process the data accordingly as above.
The legal basis for this is Art. 6 para. 1 lit. a) or b) GDPR.
Duration of the processing
We only process your data for as long as is necessary to maintain our relationship with you. We inform you about the specific storage period of the data within the scope of the respective description of the individual data processing. If you do not find a concrete indication of the storage period there, then it is not possible for us to name such a period because it depends on different individual factors. In these cases, we base the duration of storage on the principle of data minimisation and proportionality.
Business documents are kept for a maximum of 6 and 10 years in accordance with the requirements of the German Commercial Code and the German Fiscal Code.
As long as you do not object or revoke your consent, we will use your data to maintain and intensify our trusting business relationship for our mutual benefit.
Should you wish your data to be deleted, we will delete your data immediately, provided that there are no legal obligations to retain the data.
Rights of the data subject
1. revocation of consent
If the processing of personal data is based on consent given, you have the right to revoke your consent at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
2. right to confirmation
You have the right to request confirmation from the controller as to whether we are processing personal data relating to you. You can request confirmation at any time using the contact details above.
3. right to information
If personal data are processed, you can request information about these personal data and about the following information at any time:
(a) the purposes of the processing;
(b) the categories of personal data processed;
(c) the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organisations;
(d) if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining that duration;
(e) the existence of a right to obtain the rectification or erasure of personal data concerning you, or the restriction of processing by the controller, or a right to object to such processing;
(f) the existence of a right of appeal to a supervisory authority;
(g) where the personal data are not collected from the data subject, any available information on the origin of the data;
(h) the existence of automated decision-making, including profiling, pursuant to Article 22 para. 1 and 4 of the GDPR and, at least in those cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
(i) If personal data are transferred to a third country or to an international organisation, you have the right to be informed about the appropriate safeguards pursuant to Article 46 DPA Regulation in connection with the transfer. We will provide a copy of the personal data that is the subject of the processing. For any further copies you request as an individual, we may charge a reasonable fee based on administrative costs. If you make the request electronically, the information shall be provided in a commonly used electronic format, unless it indicates otherwise. The right to receive a copy under Article 20 shall not prejudice the rights and freedoms of other persons.
4. right to rectification and completion
You have the right to request that we correct any inaccurate personal data relating to you without undue delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data, including by means of a supplementary declaration.
5. right to erasure ("right to be forgotten")
You have the right to request the controller to delete the personal data concerning you without delay and we are obliged to delete personal data without delay if one of the following reasons applies:
(a) the personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
(b) the data subject revokes the consent on which the processing was based pursuant to para. 1 lit. a) or para. 2 lit. a) of the GDPR and there is no other legal basis for the processing.
(c) the data subject objects to the processing pursuant to Article 21 para. 1 of the GDPR and there are no overriding legitimate grounds for the processing or the data subject objects to the processing pursuant to Article 21 para. 2 of the GDPR.
(d) the personal data have been processed unlawfully.
(e) the erasure of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
If the controller has made the personal data public and is obliged to erase it pursuant to paragraph 1, it shall take reasonable measures, including technical measures, having regard to the available technology and the cost of implementation, to inform data controllers which process the personal data that a data subject has requested that they erase all links to or copies or replications of that personal data.
The right to erasure ("right to be forgotten") does not exist insofar as the processing is necessary:
- to exercise the right to freedom of expression and information;
- for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
- for reasons of public interest in the field of public health pursuant to Article 9 para. 1 lit. h) and i) and Article 9 para. 3 of the GDPR;
- for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Article 89 para. 1 of the GDPR, where the right referred to in paragraph 1 is likely to render impossible or seriously prejudice the achievement of the purposes of such processing, or
- for the assertion, exercise or defence of legal claims.
6. right to restriction of processing
You have the right to request us to restrict the processing of your personal data if one of the following conditions is met:
(a) the accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data;
(b) the processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of the use of the personal data;
(c) the controller no longer needs the personal data for the purposes of the processing but the data subject needs them for the establishment, exercise or defence of legal claims; or
(d) the data subject has objected to the processing pursuant to Article 21 para. 1 of the GDPR for as long as it is not yet clear whether the legitimate grounds of the controller override those of the data subject.
Where processing has been restricted in accordance with the above conditions, such personal data shall be processed, apart from being stored, only with the consent of the data subject or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of substantial public interest of the Union or of a Member State.
7. right to data portability
You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format, and you have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, provided that:
a) the processing is based on consent pursuant to Article 6 para. 1 lit. a) or Article 9 para. 2 lit. a) or on a contract pursuant to Article 6 para. 1 lit. b) GDPR and
(b) the processing is carried out with the aid of automated procedures.
When exercising the right to data portability pursuant to paragraph 1, you have the right to have the personal data transferred directly from one controller to another controller to the extent that this is technically feasible. The exercise of the right to data portability does not affect the right to erasure ("right to be forgotten"). This right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
8. right of objection
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6 para. 1 lit. e) or f) GDPR; this also applies to profiling based on these provisions. The controller shall no longer process the personal data unless it can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
If personal data are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is related to such direct marketing. If you object to the processing for direct marketing purposes, the personal data will no longer be processed for these purposes.
In the context of the use of information society services, notwithstanding Directive 2002/58/EC, you may exercise your right to object by means of automated procedures using technical specifications.
You have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes pursuant to Article 89 para. 1 unless the processing is necessary for the performance of a task carried out in the public interest.
You can exercise the right to object at any time by contacting the respective person responsible.
9. right to complain to a supervisory authority
They shall also have the right, without prejudice to any other administrative or judicial remedy, to lodge a complaint with a supervisory authority, in particular in the Member State of their residence, place of work or the place of the alleged infringement, if the data subject considers that the processing of personal data relating to them infringes this Regulation.
10. right to effective judicial remedy
Without prejudice to any available administrative or non-judicial remedy, including the right to lodge a complaint with a supervisory authority pursuant to Article 77 GDPR, you shall have the right to an effective judicial remedy if you consider that your rights under this Regulation have been infringed as a result of the processing of your personal data not in compliance with this Regulation.
Our offer is basically aimed at adults. Persons under the age of 18 should not transmit any personal data to us without the consent of their parents or legal guardians.
Data protection information for applicants
We are pleased that you are interested in us and are applying or have applied for a position in our company. We would like to provide you below with information on the processing of your personal data in connection with the application.
Which of your data do we process? And for what purposes?
We process the data you have sent us in connection with your application in order to assess your suitability for the position (or other open positions in our company, if applicable) and to carry out the application process.
On what legal basis is that based?
The legal basis for the processing of your personal data in this application procedure is primarily Section 26 BDSG. According to this, the processing of data required in connection with the decision on the establishment of an employment relationship is permissible. Should the data be required for legal prosecution after the application process has been completed, data processing may be carried out on the basis of the requirements of Art. 6 GDPR, in particular in order to safeguard legitimate interests pursuant to Art. 6 para. 1 lit. f) GDPR. Our interest then consists in the assertion or defence of claims.
How long will the data be stored?
Data of applicants will be deleted after 6 months in case of rejection. In the event that you have agreed to further storage of your personal data, we will transfer your data to our applicant pool. There, the data will be deleted after two years. If you have been awarded a position during the application process, the data from the applicant data system will be transferred to our personnel information system.
To which recipients is the data passed on?
Your application data will be reviewed by the HR department after receipt of your application. Suitable applications are then forwarded internally to the department heads for the respective open position. The further procedure is then coordinated. In principle, only those persons in the company have access to your data who need this for the proper course of our application procedure.
Where is the data processed?
The data is processed exclusively in data centers in the federal republic of germany.
If sections or individual terms of this statement are not legal or correct, the content or validity of the other parts remain uninfluenced by this fact.